Microsoft Word. Basic Keyboard Shortcut Keys. Ctrl + Z Undo. Ctrl + Y Redo / Do again. Ctrl + A Select All. Ctrl + X Cut. Ctrl + C Copy. Ctrl + V Paste. Ctrl + B Bold. Keyboard shortcuts for Microsoft Word for Windows If a shortcut requires two or more keys at the same time, the keys are separated by a plus sign (+). I have had several people in my Microsoft Word training classes asking if there is a good list of word shortcuts. Shortcuts Keys. Operation. Ctrl+X. Cut. Ctrl+C. Copy. Ctrl+V. Paste. Ctrl+Z. Undo. Ctrl+Y. Redo. Ctrl+S. Save.
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Word Shortcut Keys. Command Name. Keys. All Caps. Ctrl+Shift+A. Apply List Bullet. Ctrl+Shift+ Function Keys. F1. Get Help or visit Microsoft Office Online. F2. Move one word to the left at a time. Ctrl +. Move one word to the right at a time. MICROSOFT® WINDOWS® SHORTCUT KEYS. Alt + Tab. Switch between open . Below is a listing of the more commonly used shortcut keys in Microsoft Word. See the computer shortcuts page if you are looking for a list of.
Print Screen Copy a picture of the selected window to the Clipboard. Perform the action assigned to the selected button; select or clear the selected check box. Home or End Scroll up or down in the selected gallery list. To do this Press Open Apply Styles task pane. Keys for other layouts might not correspond exactly to the keys on a US keyboard. F8 press once to select a word, twice to select a sentence, and so on.
To work with page margins, page orientation, indentation, and spacing, open Layout tab. To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab. To add a table of contents, footnotes, or a table of citations, open the References tab.
To choose a document view or mode, such as Read Mode or Outline view, open the View tab. You can also set Zoom magnification and manage multiple windows of documents.
To move to the list of ribbon tabs, press Alt; to go directly to a tab, press a keyboard shortcut. To move into the ribbon, press the Down Arrow key. JAWS refers to this action as a move to the lower ribbon. Tab through the options. To select the current option, press Spacebar or Enter. If the selected command is a list such as the Font list , to open the list, press the Down Arrow key. Then, to move between items, use the Up Arrow or Down Arrow key.
If the selected command is a gallery, to select the command, press Spacebar or Enter. Then, tab through the items.
In galleries with more than one row of items, the Tab key moves from the beginning to the end of the current row and, when it reaches the end of the row, it moves to the beginning of the next one. Pressing the Right Arrow key at the end of the current row moves back to the beginning of the current row. Press the letter shown in the square KeyTip that appears over the ribbon command that you want to use.
Depending on which letter you press, you may be shown additional KeyTips. If you then press Alt again, KeyTips appear. Change focus by using the keyboard instead of a mouse The following table lists some ways to move the keyboard focus when you're using only the keyboard.
Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane. Word offers several different views of a document. Each view makes it easier to do certain tasks.
For example, Read Mode enables you to present two pages of the document side by side, and to use an arrow to move to the next page. Cut to the Spike.
Spike is a feature that allows you to collect groups of text from different locations and paste them in another location. When text or an object is selected, open the Create New Building Block dialog box. Use arrow keys to move to end of the row, either the first cell leftmost in the row or to the last cell rightmost in the row.
If the Styles task pane is not selected, press F6 to select it. Enter after you type the first few characters of the AutoText entry name and when the ScreenTip appears.
Insert the Unicode character for the specified Unicode hexadecimal character code. For example, to insert the euro currency symbol , type 20AC , and then hold down Alt and press X. For example, to insert the euro currency symbol, hold down Alt and press on the numeric keypad. Press the Tab key to get to Object name , press Enter, and then press Enter again.
Press Tab, and then press the arrow keys to select the graphic that you want to insert. Press the arrow keys to select the WordArt style that you want, and then press Enter. Press Esc to select the WordArt object, and then use the arrow keys to move the object. Every document has a default language, typically the same default language as your computer's operating system. But If your document also contains words or phrases in a different language, it's a good idea to set the proofing language for those words.
This not only makes it possible to check spelling and grammar for those phrases, it makes it possible for assistive technologies like screen readers to handle them. Choose the Thesaurus command Review tab, Proofing group. Choose Table of Contents button in the Table of Contents container when the container is active. This article does not cover customizing keyboard shortcuts or creating keyboard shortcuts for macros or AutoText.
If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter. For more information about the features available in Word Starter, see Word Starter feature support. Find and use keyboard shortcuts. Microsoft Office basics. Move through the Ribbon. Quick reference for Microsoft Word. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma ,.
To expand all sections of the article, press Tab until Show all is selected, and then press Enter. Press Enter again to collapse all sections. To expand just one section of the article, press Tab until that section heading and plus sign are selected, and then press Enter. Press Enter again to collapse the section. Before you start to search, press Tab until Show All is selected, and then press Enter.
Move to a task pane from another pane in the program window clockwise direction. You may need to press F6 more than once. An edit box is a blank box in which you type or paste an entry, such as your user name or the path to a folder. Move to a task pane from another pane in the program window. Display the menu or message for an available action or for the AutoCorrect Options button or the Paste options button.
If more than one action is present, switch to the next action and display its menu or message. You can ask to be notified by a sound whenever an action is available not available in Word Starter.
To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer. After you install the sound files, do the following:.
When you select or clear this check box, the setting affects all Office programs that support sound. Access keys let you quickly use a command by pressing a few keys, regardless of where you are in the program.
Every command in Word can be accessed by using an access key. You can get to most commands by using two to five keystrokes. To use an access key:. For example, if the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the groups on that tab. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command. To cancel the action that you are taking and hide the KeyTips, press Alt.
Another way to use the keyboard to work with programs that feature the Office Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use.
The following table lists some ways to move the keyboard focus without using the mouse. Alt or F Press either of these keys again to move back to the document and cancel the access keys. Get help on the selected command or control on the Ribbon. If no Help topic is associated with the selected command, a general Help topic about the program is shown instead. Open a list of browse options. Press the arrow keys to select an option, and then press Enter to browse through a document by using the selected option.
Some screen readers may not be compatible with Full Screen Reading view.
The following keyboard shortcuts do not work in Full Screen Reading mode. You must be on the Mailings tab to use these keyboard shortcuts.
You can choose the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box.
Under Preferences , click Key Settings. The Windows logo key is available on the bottom row of keys on most keyboards. Learn how to navigate Word using accessible features. Basic tasks using a screen reader with Word.
Microsoft wants to provide the best possible experience for all our customers.
If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language.
Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region. If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk. Get started. Keyboard shortcuts for Microsoft Word on Windows. In this topic Frequently used shortcuts Use the keyboard to move around the ribbon Keyboard shortcut reference for Microsoft Word Function key reference Frequently used shortcuts This table shows the most frequently used shortcuts in Microsoft Word.
Use the keyboard to move around the ribbon The ribbon is the strip at the top of Word, organized by tabs.
To do this Press To use Backstage view, open the File page. Controls on the ribbon are activated in different ways, depending upon the type of control: If the selected command is a button, to activate it, press Spacebar or Enter.
To use access keys: Press Alt. The following table lists some ways to move the keyboard focus when you're using only the keyboard. To do this Press Select the active tab of the ribbon and activate the access keys. Use access keys or arrow keys to move to a different tab.
Move the focus to commands on the ribbon. F6 Activate a selected command or control on the ribbon. Spacebar or Enter Open a selected menu or gallery on the ribbon. Spacebar or Enter Finish modifying a value in a control on the ribbon, and move focus back to the document. Enter Cycle through floating shapes, such as text boxes or images. To do this Press Create a new document. To do this Press Insert a hyperlink. To do this Press Print a document. Arrow keys Move by one preview page when zoomed out.
Page Up or Page Down Move to the first preview page when zoomed out. To do this Press Insert a comment in the Revision task pane. To do this Press Open the search box in the Navigation task pane. Insert or mark Table of Contents, footnotes, and citations. To do this Press Mark a table of contents entry.
These shortcuts only apply if a document is in Outline view. To do this Press Promote a paragraph. To do this Press Go to beginning of document. Home Go to end of document. End Go to page n. Select text by holding down Shift and using the arrow keys to move the cursor.
To do this Press Turn extend mode on. F8 Select the nearest character. F8 press once to select a word, twice to select a sentence, and so on Reduce the size of a selection.
Esc Extend a selection one character to the right. To do this Press Delete one character to the left.
Backspace Delete one word to the left. Delete Delete one word to the right. Copy selected text or graphics to the Office Clipboard. F2 then move the cursor and press Enter Copy text or graphics once.
To do this Press Select the next cell's contents. Tab Select the preceding cell's contents. Hold down Shift and press an arrow key repeatedly Select a column. Use the arrow keys to move to the column's top or bottom cell, and then do one of the following: Select an entire row Use arrow keys to move to end of the row, either the first cell leftmost in the row or to the last cell rightmost in the row.
Extend a selection or block. To do this Press Open the Font dialog box to change the formatting of characters. To do this Press Open the Font dialog box to change the font. To do this Press Copy formatting from text. To do this Press Switch a paragraph between centered and left-aligned.
To do this Press Display nonprinting characters. To do this Press Single-space lines. To do this Press Open Apply Styles task pane. Use the arrow keys to select Close , and then press Enter. To do this Press Insert the Unicode character for the specified Unicode hexadecimal character code.
Do one of the following. Press Down Arrow to select an object type, and then press Enter to create an object. Press the arrow keys to select the type of graphic that you want. Thank you! Thanks for the work you've done. Its helpful Thank you. Its very useful. Very nice.
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