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Bonn Boston. Olaf Schulz. Using SAP®: A Guide for Beginners and End Users. book Seite 3 Donnerstag, 6. Oktober What are Enterprise Resource Planning (ERP) Systems? SAP mean System Applications and Products. Incredibly large, extensive software packages used. Here we are providing free Sap Tutorial. Now follow these tutorial links to learn more about Sap Software SAP HANA Tutorials and PDF training materials.


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Accounting Fundamentals course prior to taking Basic Skills. SUMMARY OF .. In this lesson you will become familiar with the basics of SAP navigation. The course is designed for beginners with little or no SAP Basis experience. to have a basic understanding of SAP basics to make the most of this tutorial. SAP Tutorial in PDF - Free tutorials and references for SAP, Evolution of SAP AG, Introduction To ERP, SAP Modules, SAP Architecture and GUI, SAP Net.

The system issues the message directly from the queue, in other words, as soon as you save the document. Revenues and employee numbers continue to rise. Which of the following are integration points with the Materials Management module? It integrates processes and systems and helps customers to increase their company value. These industry solutions are partly the result of joint development with strategic partners. SAP Library All online documentation can be found here. You can change your ad preferences anytime.

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Musani [M. IT ] S A P jainul. ERP term used for software that controls whole organizations different departments. Consider a large enterprise like PepsiCo, which has number of divisions under it. All these need to be integrated together, for effective functioning.

Use of this package makes it possible to track and manage, in real-time, sales, production, finance accounting and human resources in an enterprise. SAP has subsidiaries in over 50 countries around the world from Argentina to Venezuela.

The first integrated, enterprise wide package and was an immediate success. What makes SAP different? Examples are accounting general ledger systems. Real events in the business initiate transactions. SAP has several layers.

Financial Accounting 2. Financial Supply Chain Management. Material Management. Sales and Distribution. SAP for Healthcare integrates your healthcare processes -- from staffing and inventory to financials and patient-centric processes -- on an open platform designed for growth. And, when combined with leading, complementary applications, SAP for Healthcare provides an end-to-end solution for all administrative and clinical processes.

Logistics Service Providers Designed in collaboration with many of the industry's leading companies, our comprehensive set of proven solutions, applications, technology, and services helps you manage your logistics business efficiently and profitably. SAP for Logistics Service Providers handles all order volumes and supports complex business processes in procurement, fulfillment, returns management, warehousing, and value-added logistics.

Mining Mining consists of multiple processes, each with its own set of challenges, and mining operations must optimize these processes to reduce costs. Introduction supply. SAP for Mining enables you to meet the specific challenges of the mining industry by helping you manage your assets and operations and leverage global supply chain networks.

As a result, you can increase efficiency and reduce costs. Oil and Gas In today's oil and gas industry, companies are caught between rising hydrocarbon prices and ever-growing pressure from customers and regulators. You make every effort to reduce production and distribution costs, but the need for profitability and accountability to your shareholders continues to increase.

This set of solutions gives you comprehensive tools that enable you to leverage key data, manage assets effectively, and maximize cash flow. Public Sector SAP for Public Sector creates fast, flexible, and responsive e-government by electronically connecting public administrations with citizens, businesses, suppliers, and other organizations via the Internet; enhancing communications; streamlining services; and cutting costs.

With rich functionality tailored to the unique demands of the public sector, this set of solutions helps you meet the challenge of serving the public today. Retail Consumers have never been more in control.

They have come to expect superb quality, selection, and service, and they're perfectly willing to abandon any retailer that can't deliver. In today's market, there's no margin for error. SAP for Retail provides a comprehensive solution designed specifically for the new retail environment, where every piece of your retail value chain — from forecasting and planning to allocation and replenishment — must be focused on meeting and surpassing customer expectations.

With their ability to combine existing, heterogeneous systems to form cross-functional processes, SAP xApps bring people, information, and business processes together to make your company more dynamic and competitive.

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This flexibility allows you to implement business-wide strategies more easily and efficiently. SAP xApps increase the value of existing investments in the core business area and maximize the return on strategic assets, including employees, knowledge, products, business relationships, and information technology.

SAP xApps realize strategies by using previously unparalleled functions that bring employees, data, and processes in a company together on one interface. SAP xApps provide both continuity and discontinuity. Continuity is ensured by increasing effectiveness and improving productive business transactions; discontinuity is provided in the sense that a company can perform an innovative change in an unusually flexible manner.

By using xApps, a company can optimize a sales process across multiple systems. Functions such as a credit check from the accountancy system, or delivery time and availability Available To Promise: Introduction to design an integrated sales process. The employee works on just one interface, whereas before they had to perform separate checks in three different systems. Cross-functional SAP xApps can be implemented with a multitude of applications and information sources.

This allows you to run critical integrated processes across heterogeneous systems in compliance with your company's business strategy.

Composite SAP xApps execute flexible workflow and business processes independently of the underlying infrastructure.

Furthermore, SAP xApps synchronize and improve existing business processes. This makes your company more flexible and, by improving the use of existing investments, it also increases your return on investment ROI. Cross-system SAP xApps support a complex transfer of information context, relevance , as well as the communication within the business itself, thereby simplifying the collaboration of working groups and sound decision making.

Information-driven SAP xApps enable intelligent processes that are driven by decision-relevant business information. This enables a company to make informed, strategic decisions, which you can continually evaluate, and, if applicable, amend.

Clean Air Act, emissions management is a must for all energy- consuming and carbon-dioxide-producing businesses. Rapid implementation and transparent costs mySAP All-in-One is provided by selected, qualified partners who are familiar with the challenges of the respective market segment and industry.

The software is implemented using a special implementation method that is based on experience gained from more than 15, customer installations in more than 20 industries worldwide. Due to its scalability, the enterprise solution can be readily extended when the company grows, and can thus keep pace with any company changes.

Increased productivity and cost control The comprehensive, preconfigured mySAP All-in-One industry solutions integrate financials, human resources, logistics, and customer relationships.

As a result, the customer profits from increased transparency and simplified administrative processes. This also means more efficiency — not only for the company but also for partners and vendors.

Reliable partners For several years, SAP's technological know-how has been complemented by the industry knowledge of selected and qualified partners. SAP partners offer comprehensive solutions consisting of hardware, software and consulting — all of which are tailored to small and midsize businesses needs.

Introduction Scalability The flexible and powerful system technology, which is also used in big enterprises, supports the growth of small and midsize companies. The reason for this is simple: SAP Business One SAP Business One is an easy-to-use business and operational management solution for emerging and dynamic businesses ranging in size from 10 to several hundred employees.

The solution is simple yet powerful, allowing an immediate and complete view of both business operations and customer activities. SAP Business One provides the following advantages: Rapid implementation SAP Business One can be implemented within a few days and can be easily maintained.

In addition, its familiar Microsoft Office environment allows occasional users to rapidly learn to use the software. The solution is based on open technologies and can be readily extended with special functions, if required. Lower costs Because it is cost effective, SAP Business One offers a wide range of functions for an integrated data processing. Thus, decision makers in small and midsize companies benefit from new value potential without exceeding their budgets. Introduction Increased productivity and cost control As the user interface of SAP Business One is simple and easy to understand, users will quickly learn how to work with the system.

This will increase their productivity and help reduce the costs. For example, if you click on the content of the Customer or Item Number field in the Quotation window and drag it to another screen, the relevant data will be evaluated.

This technology relates different data to each other. Sound business decisions SAP Business One allows managers to quickly and effectively access strategic information from all enterprise areas and gives them full control of the relevant information and activities.

Scalability When a company grows, processes usually become more complex and software requirements change. SAP Business One's flexible and efficient system technology can easily keep pace with the company's growth. SAP Business One can be extended by the functions your company requires.

Introduction Unit Summary You should now be able to: Introduction Test Your Knowledge 1. SAP is a solutions company. Determine whether this statement is true or false. Which of the following is a solution? Choose the correct answer s. List at least three cross-industry or industry solutions. All of the mySAP solutions are role-based. Introduction Answers 1. True Business experience, strategy, and know-how are intangibles, which, bundled together with the vast flexibility, integration, and customizing potential of SAP software, have resulted in more powerful e-business solutions within specific industries and across industry borders.

A, B, D. True mySAP solutions platforms support databases, applications, operating systems, and hardware from almost every major vendor.

Cross-Industry Solutions: True All of the processes within the SAP systems are mapped back to user roles. The mySAP Enterprise Portal let you customize your interface so that you can perform tasks associated with your role.

Fundamentals Unit 2: Logging on to SAP Systems…………………… Navigating in the SAP System…………………………………. Navigating in the SAP System………………… Creating Favorites Using the Menu……………… Lesson: Using Help……………………………………………………… Exercise Using Help Features……….

Navigation Lesson: In this lesson however, we will explain and demonstrate how to log on to the SAP system using the general logon front end, the SAP Logon. We will also introduce several methods by which you can customize your user interface.

Several variants of the SAP GUI are available; these variants are all graphically equivalent, but adapted for use in different environments. SAP Logon. This list is derived from a file on the front-end computer: This file is normally preconfigured centrally and made available to end users.

During logon, the SAP Logon program also enables log on load distribution using the resources available for the system selected.

Logon Process Before you log on for the first time, your system administrator will give you an initial password. During the process of logging on, you should enter a new password, one that you alone will know.

After that, use your own password whenever you log on. These procedures may differ somewhat at your company. For more information, contact your system administrator. Navigation If there are system-wide messages, the System Messages dialog box appears. After you have read the messages, choose Continue or choose Enter to close the dialog box. If you select the TAB key after you have entered data in a field, the cursor moves to the beginning of the next field.

However, if you enter the maximum number of characters possible in a field, you do not have to select TAB. For example, the maximum number of characters you can enter in the Client field is three. If you enter 10 0 in the Client field, the cursor automatically moves to the beginning of the next field. Using multiple logons actually creates a brand new logon for you. You should only be logged on once per SAP system, and should use multiple sessions if you want to view multiple windows.

Using multiple sessions allows you to open several windows at the same time on the same computer. The primary reasons for tracking multiple logons are security and licensing. If the same user logs on more than once, then for each subsequent logon, the system displays a warning message that offers the user the following three options: Continue with this logon and end any other logons of this user in the system.

Continue with this logon without ending any other logons in the system this is tracked. Terminate this logon. Multiple Sessions You can create a new session at any time. This is especially helpful if you are in the middle of completing a transaction and you need to verify some information in order to complete the transaction.

You can create several sessions, and each session is independent of the others. You will not lose any data in sessions that are already open. For example, closing the first session does not cause the other sessions to close. Too many open sessions can result in slower system performance. For this reason, your system administrator may limit the number of sessions you can create.

You can move among sessions as often as you like without losing any data. As long as you remain logged on to the SAP system, you can leave a session for as long as you like. Moving to a different session is like putting a telephone call on hold; you can resume the call whenever you are ready. Navigation Hint: Your system administrator can use a system parameter to define how many sessions are permissible for each logon to the SAP system.

To move from one session to another, click any part of the window that contains the session you want to go to or use the keys specified for changing windows: The window you choose becomes the active window by moving in front of all the other windows on your screen.

If you have several sessions open, you can minimize the sessions you are not using. When you need to use one of these sessions later, you can restore it by selecting the appropriate symbol in the status bar, making it the active session.

After you are done using a session, it is a good idea to end it. Each session uses resources that can affect how fast the SAP system responds to your requests. Before you end a session, save any data you want to keep. When you end a session, the system does NOT prompt you to save your data. Methods for Personalizing the User Interface You have several personalization options available to help you set up your working environment.

Some of the many things you can do are: Navigation Exercise Task 1: Create a logon entry to identify which system you would like to gain access to.

Then, access that system with the appropriate client, user ID, and password. You have now created a logon entry. Use this entry to gain access to the SAP system with the information provided.

Task 2: You are just beginning to use the SAP system and you want to personalize your user interface. Navigation 1. The first thing you would like to do is to have the system and error messages appear in a pop- up window instead of the status bar. Confirm that the date and currency format display according to your preference.

Navigation Solution There are a variety of ways to find the program and a variety of places it could reside on your desktop. These variables depend on how the GUI software was installed. Consult your technical support if you cannot find the application. I2R g Enter the System Number: The new logon entry appears in the list of SAP systems.

EN Optional. You might be asked to change your password. If so, continue with the following steps. If you are not asked, skip to solution step k. Enter a New Password. This button appears in the system toolbar along the top of the screen.

The Maintain User Profile screen opens in a new window. A confirmation that your user information was saved displays. The information window appears in a pop-up window instead of the status bar, as set up in the previous step. Navigation Lesson Summary You should now be able to: You have a number of methods you can use to do this.

In this lesson, we introduce you to the basic screen layout and show you how to navigate in the system to complete your daily work. The left side of the screen contains a tree hierarchy of the menus available to you in the SAP system; you can use the right side of the screen to display your company logo. This graphic is made available centrally by your system administrator and cannot be customized by individual users. Please note that the graphic is stored in the system and transported to the front end every time a user logs on.

Although it is transported in compressed form, the graphic should not exceed 20 KB. Command field You can start applications directly by entering their transaction code in the command field this is hidden as default. Menu bar The menu bar is the top line of any primary window in the SAP system. The menus shown depend on which application you are using.

These menus may also contain cascading menus. If certain buttons are not available in an application, the buttons that you cannot use are deactivated. If you place the cursor over a button for a short time, the system displays a flag with the name or function of the button. If appropriate, the corresponding function key setting is also displayed.

Title bar The title bar names the function that you are currently using. Application toolbar The application toolbar shows the buttons available in the application that you are currently using.

Checkboxes Checkboxes allow you to select several options from a group of fields.

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Radio buttons With radio buttons, you can only select one option. Tab A tab allows you to organize several screen areas to improve clarity and organization of data. Status bar The status bar displays information on the current system status, such as warnings and errors. You can also change the display variant to show, for example, the transaction code of the transaction you are currently using. Other elements include input fields and buttons. Navigation Figure Navigation Options Transaction Code Every transaction or function in the system has a transaction code.

You can enter the transaction code in the command field to initiate the transaction. This is one of the most direct ways to initiate a transaction. Menus Menus allow you to find a specific transaction when you do not know the transaction code. The menu is organized according to the task you are performing in the SAP system.

The menus are drop-down; therefore, when you choose a menu item, further options appear. Sometimes not all of the available menus fit on one line in the menu bar. In this case, they wrap to the next line. The drop-down principle stays the same. Favorites or User Menus Finally, you have the ability to set up favorites or user menus, which allow you to navigate directly to transactions, functions, and reports that you use frequently.

Using Transaction Codes You can enter a system transaction code in the command field to go directly to a transaction or function. This is very convenient; provided you know the transaction code for the transaction or function you want.

The following conventions are important time-saving tips for using transaction codes: These are the SAP standard menu and role-based user menus. The SAP standard menu is a complete list of all possible transactions and reports offered by the system.

Role-based user menus are collections of activities used in business scenarios. Users can access transactions, reports, or Web-based applications through their role-based menus.

Users can change aspects of roles to which they are assigned, for example, by creating their own Favorites list. If both menus are disallowed, then the user's role-based menu is displayed. Keep in mind that even though the users cannot display the SAP menu, they can still use the transaction codes to initiate transactions and functions if they have proper authorization to the transaction or function.

When assigned a role, users are assigned not only the menu, but also the authorizations they require to access the information, ensuring that the business data is always secure. Authorization profiles are generated according to the activities contained in the role, thus restricting the authorizations of each user in the SAP system to only those activities.

Roles can be assigned here, as well. The system administrator can tailor the role-based menu to the personal requirements of each user by adding or deleting menu entries. As a system administrator, you may be responsible for setting up role-based menus, which are then transferred to the front end.

Therefore, it makes sense to keep roles as small as possible, since large roles could take a long time to transfer to the front end. If a user has several roles, it is possible that some of the functions are repeated in different parts of the role-based menu.

Favorites can be organized into folders, and you can edit your favorites in the SAP Easy Access screen using the Favorites menu. Favorites Menu Status Bar The status bar provides general information on the SAP system and transaction or task on which you are working.

At the left of the status bar, system messages are displayed. The right end of the status bar contains three fields: Status Bar At the far left, the status bar: Navigation To display the following system information, choose each in the first status field: The third status field specifies your data entry mode. What are the names of the transactions that are located under the folder Order in Sales and Distribution?

Record your results in the following table. What are the names of the transactions that are located under the Posting folder in the general ledger? Record your answers in the following table. You have found that transaction codes provide an easy way to navigate directly to a transaction. Try out a few transaction codes. Record your results in the space provided. In case you do log out, please refer to Exercise 1 Logging In for instructions on how to log back in to the system. Navigation 3.

You want to display a list of users who are logged on to the system. First use the SAP standard menu to do this. Start with the Tools menu. Display the transaction code for this transaction using the System status menu. Record your result. Return to the SAP Easy Access screen and use the transaction code to initiate the transaction to display the user overview, which provides a list of users who are logged on to the system. Navigation b Choose the triangle to the left of Financial Accounting.

Navigation 2. The user overview displays. This will enable you to quickly and easily access these transactions without having to navigate the standard or role-based menus. Create a favorite for the transaction to post an incoming payment in accounts receivable. This is transaction code F Create a favorite for the transaction to display a customer centrally in sales and distribution. This is transaction code XD Create a favorite for the transaction to maintain master data in human resources.

This is transaction code PA Creating Favorites Using the Menu Task: Do not double-click Incoming Payment. You simply want to highlight the menu item, not initiate the transaction.. This menu path is at the top of your window. You can also use Add to Favorites.

You can also use Add to Favorites 3. Using Help Lesson Overview While working in the system, you may encounter questions such as what values are available for a specific field, what is the meaning of a field, or what procedure to use to complete a transaction? In this lesson, we will introduce the various types of online help available in the system and develop an understanding of how to search for information. You encounter a field that you have never used before. You need to find out what type of data you need to provide, and if there are possible values that already exist for that field.

You can display the help from any screen in the system. You can always request help using the Help menu or using the relevant icon. The Help menu contains the following options: Application help Application help displays comprehensive help for the current application. Selecting this menu option in the initial screen displays help on getting started with SAP.

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SAP Library All online documentation can be found here. Glossary You can search for definitions of terms in the glossary. Release notes This displays notes that describe functional changes that occur between SAP system releases. Settings Settings enable you to select settings for help.

F1 help also provides technical information on the relevant field, including, for example, the parameter ID, which you can use to assign values to the field for your user. Field Help: Navigation Use F4 for information about what values can be entered. You can access F4 help for a selected field using the button immediately to the right of that field. If input fields are marked with a small check mark icon, then you can only continue in that application by entering a permitted value.

You can flag many fields in an application to make them either required entry fields or optional entry fields. You can also hide fields using transaction or screen variants, or Customizing. Field Search: In addition, you may find times when you would like to learn more about a transaction or specific functionality in the system.

You need to rely on the various help features in the system to assist you with these tasks. You are a buyer for you company. You want to preset the value for the purchasing organization so that when you display vendor information, the value of your purchasing organization defaults in the field.

Locate the parameter ID for the Purchasing Organization. Record the parameter ID. You can also use transaction code XK03 to display the vendor. Find the possible values for the purchasing organization. You have been told that you are in purchasing organization Confirm that this purchasing organization is valid. Set your the value for the purchasing organization in your user profile using the System menu.

Confirm that the value for the purchasing organization defaults to Take a moment to review the procedure for displaying vendor information. Using Help Features Task: For this exercise, we will search all values. Navigation f Your entry is added to the list of parameters in alphabetical order. Navigation Unit Summary You should now be able to: Navigation Test Your Knowledge 1. You can only have one SAP system session open at a time. Which of the following is not part of the information required to log on to the SAP system?

What menus are standard on all SAP screens? Which of the following provides general information on the SAP system and transaction or task on which you are working?

Select all of the following entries that are valid in the command field. If you are uncertain, try them on the system before you select the correct answers. Navigation 7. You are about to use a transaction that you have never used before, and you have already navigated to the transaction. You would like to learn more about the transaction and see the procedure for completing it. Which of the following forms of help would provide the information for which you are looking in the most efficient manner possible?

List and describe three different types of online help that are available in the SAP system. You would like to preset a value for a field that you have to enter frequently. To do this, you need the parameter ID. Which help function will you use to locate the parameter ID when you are on the field? Application help, which is available through the Help menu, is context-sensitive.

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This means that it will link you directly to the help for whatever application area of the system in which you are currently working. Navigation Answers 1. False You can create up to 6 sessions. Each session is independent of the others. D You do not customize your settings until you are already logged on to the SAP system. C The System menu contains functions that affect the system as a whole, such as Create session, User profile, and Log off.

The Help menu provides various forms of online help. A The status bar contains information on system messages, as well as system information such as client, user, transaction codes, and response time. D Favorites can consist of Web links, standard and customer transaction codes, and links to other files such as Microsoft Word documents or PowerPoint files.

Navigation Answer: C Although you could locate the information in the SAP Library, the most efficient method is the application help because it is context-sensitive. Here you will find comprehensive information about the application.

Following are the types of system-level help that are available in the SAP system: Glossary You can search for definitions of terms here. F1 F1 is field-level help that provides information about the field. F4 F4 is field-level help that provides a list of field values or an option to search for the information in the case of an extensive list.

A F1 provides help on the purpose of a specific field, and also provides technical information for the field. Here you will find the parameter ID for the field in question. Navigation True This is true. Context-sensitive application help makes it easier for you to locate assistance with specific applications. Fundamentals Unit 3: System-wide Concept Lesson: These concepts, organizational elements, master data, and transactions, are the basic elements designed and utilized to represent a company's enterprise structure and business processes within the SAP system.

Following are brief descriptions of the concepts that will be discussed in more detail in this lesson. Organizational Elements A company's enterprise structure is mapped to SAP applications using organizational elements.

Master Data Created centrally and available to all applications and all authorized users, master data also has an organizational aspect because its information is organized into views that are assigned to organizational elements.

Transactions Transactions are application programs that execute business processes in the SAP system.

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Examples include create sales order, change customer master, or display a sales order's list report. In global companies, these processes take place across national and company boundaries. IDES must also have a record of all transactions. Company Code The company code is a legal independent accounting unit representing the central organizational element of financial accounting.

System-wide Concept represents the tax law national view of the company, the fiscal calendar, the local currency, and the tax reporting requirements. Plant A plant can manufacture product, distribute product, or provide a service; it is the central organizational unit of production.

Storage Location Material stocks in Inventory Management can be differentiated within one plant according to storage location. Sales organization The sales organization is the central organizational element in sales order management that controls the terms of sale to the customer. Distribution Channel Distribution channels can be used to define how different products reach consumers, for example, wholesale. Organizational Unit Organizational units describe the various business units that exist in an enterprise.

Often units are loosely defined as functional or regional departments. Position Positions are the individual employee assignments in the enterprise. Organization Structure: It operates worldwide and has a number of subsidiaries.

This company's processes are using during this training course to demonstrate the solutions provided by SAP. As a model company, IDES has a large number of business branches and branch- specific subsidiaries. Business processes are fully set up and include all core areas, such as purchasing, sales, marketing, and manufacturing.

The scenario for the IDES is described in detail below. As an international company, IDES has several holdings and requires the ability to report to shareholders on an international bases. Management's goal over the next year is to increase profits.

Costing analysis reports, cash management reports, and overhead cost reports are to be captured to a business intelligence system for management review. Products are manufactured at a number of production locations worldwide.

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Global planning ensures that deliveries are made from the nearest distribution center. A user-friendly interface and a product search function make it easy for customers to create purchase requests. System-wide Concept Figure System-wide Concept IDES employees can access personnel records from an Internet portal and make changes to their benefits, as well as buy office supplies and assets billable to their cost centers. Centrally stored master data means data records are always consistent, up-to-date, and free of redundancy.

Master data also has an organizational aspect because its information is organized into views that are assigned to organizational elements. The three-part structure of master records makes it possible to flexibly depict the various organizational structures of an operation. Integrating all of the corresponding data such as customer or material into one single database object means that the problem of data redundancy is not an issue and data integrity is enhanced.

All areas can use the stored data, including sales, purchasing, inventory management, materials planning, invoice verification, finance, and human resources. Customer master A customer master contains key information that defines the business relationship between a company and its customer. Company code data controls the posting procedure and subsequent processing, such as payments and dunning.

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Sales organization data provides information on customers for support execution of such business processes as entering sales orders, shipping, billing, and processing payment. The customer master's "three-part structure" is represented by: General Data: This data is equally relevant to every company code and every sales organization within a company.

Data for Company Codes: This data reflects company-specific agreements with the customer. Data for Sales: This data has different characteristics for a company's sales organizations and channels. The layout of customer master records also leaves room for special requirements. Material Master The material master contains all of the key information a company needs to manage a material within its organization.

The material master defines, among other things, how a product is sold, manufactured, purchased, inventoried, accounted, and costed. The information in the material master is grouped into views that are organized by business function.

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The majority of the views in a material master are at plant level. Master Data: Customer Master Figure These master records follow the same basic three-part structure, as do other master records. The functions of Organizational Management enable you to quickly and efficiently map your current organizational and reporting structure with its organizational objects - organizational units, jobs, positions, and tasks.

System-wide Concept Organizational Units describe the various business units that exist in your enterprise. Multiple organizational units and their relationships form the organizational structure.

Organizational units can be loosely defined as functional or regional departments, or as project groups, depending on the type of organization. Personnel Record Jobs Jobs serve as descriptions, or templates, that apply to several positions with similar requirements, tasks, or other characteristics. Positions Positions are the individual employee assignments in the enterprise. Persons occupy positions. A position inherits a job's characteristics, but you can also define additional characteristics specific to that position.

Whereas positions are concrete and can be occupied by holders for example, administrative assistant in the marketing department , jobs are general classifications of functions in an organization for example, administrative assistant , that are defined by the characteristics assigned to them. Job descriptions apply to several different positions with similar characteristics.

Persons Persons hold positions within the organizational structure. Persons represent employees in your company.

System-wide Concept Transactions Transactions are application programs that execute business processes in the SAP system. Whenever possible, master data is copied during transaction processing, thus avoiding re-entry of data. For example, when executing the transaction Create Sales Order, the user must enter the customer master number; this copy is in all of the relevant customer information.

Likewise, once the material master numbers are entered for the items being ordered, the relevant material data will be copied into the sales order. In addition, when performing each transaction, applicable organizational elements must be entered. Whenever a transaction is executed in the system, a document is created.

That document, a data record of the transaction, contains all of the relevant predefined information from the master data and organizational elements. System-wide Concept Exercise This information could be located in various places in the customer record. Locate a customer master record. Within the master record views find information related to the organization areas of. Using the information provided in the table, display the customer master record.

Locate the following General Data. Locate the following Company Code Data. System-wide Concept Hint: You will need to choose the Company Code Data icon from the application toolbar. Locate the following Sales Area Data. You will need to choose the Sales Area Data icon from the application toolbar. Using the information provided in the table, change the following information in customer master record. System-wide Concept Solution Display and Change a Customer Master Task: System-wide Concept a Choose the General Data icon.

Waldstrasse 86 — Account in the table provided below: System-wide Concept c Record the Shipping conditions in the table provided below: You will receive a system message that the customer master record has been created. Locate various organizational and field-level information contained within the material master record. Using the information provided in the table, display the material master record.

You will be required to enter or select information in several screens before you can access the material record. As a new user you need to locate the specific Field information listed in the table below. Confirm the data by entering the information in the Data column of the table provided.

The data is located on several tabs. The tab names are provided in the table listed below under the View column header. Display a Material Master Task: Sales Org. Data 1 view. A new dialog box appears requesting organizational elements. The material master record now displays.

You should be on the Basic data 1 tab. Sunny Sunny. You are now viewing the Sales Org Data 1 tab. You are now viewing the Plant stock tab. Task In this exercise, you will create a new material master record using the data specified below.

You will navigate to three different views and enter the data before saving the material master record. Creating a material master record requires that you enter the industry sector, material type, views, and plant information relevant for the type of material master record you are trying to create. Using the information specified below, enter the data for the initial material master creation screens.

Data 1 View Sales: You need to navigate through the three different views and enter the data specified below. System-wide Concept Sales: Sales Org 1 Tax Classification 1 Sales: Grp Sales: Creating a New Material Master Record Task In this exercise, you will create a new material master record using the data specified below. Mechanical engineering. Trading Goods. System-wide Concept h Select the Sales: Data 1 view i Select the Sales: The material master record displays. You should be on the Basic Data 1 tab 2.

Sales Org 1 Delivering Plant Sales: PC pieces. Sales Org 1 view. Press OK if dialog box appears. You are now in the Sales: System-wide Concept t Enter Availability Check: You will receive a system message that the new material master record has been created. System-wide Concept Lesson Summary You should now be able to: System-wide Concept Unit Summary You should now be able to: System-wide Concept Test Your Knowledge 1. Which of the following are examples of organizational elements? Which of the following is a true statement about master data?

Name the two types of master data discussed in this lesson. Which of the following is a true statement about customer master data? Transactions are application programs that execute business processes in the SAP system. System-wide Concept 7. What is created in the system each time a transaction is executed? System-wide Concept Answers 1. True A company's enterprise structure is mapped to the SAP applications using organizational elements.

D Organizational elements include legal company entities, plants, storage locations, sales offices, and profit centers, and may be assigned to a single application such as sales organization is assigned to sales order management , or to several applications such as plant to procurement and production planning. D Integrating all of the corresponding data such as customer and material into one single database object means that the problem of data redundancy is not an issue and data integrity is enhanced.

All areas can use the stored data, including sales, purchasing, inventory management, materials planning, invoice verification, and so on. B A customer master contains key information that defines the business relationship between a company and its customer. A material master contains all of the key information a company needs to manage a material within its organization.

A The customer master contains key information that defines the business relationship between a company and its customer. These customer-specific parameters support execution of business processes. System-wide Concept Transactions are application programs that execute business processes in the SAP system. C Whenever a transaction is executed in the system, a document is created. This document provides a data record of the transaction and contains all of the relevant predefined information from the master data and organizational elements.

Fundamentals Unit 4: Create a Purchase Order for a Stock Material Sales Order Management…………………………………………. Create a Sales Order……………… Create a Delivery………..

Display a Bill of Material Create and Confirm a Production Order Logistics Lesson: Procurement Lesson Overview In this lesson you will gain an understanding of the Procurement processes and how Procurement is integrated within other solutions. Materials are procured directly for stock.

IDES employees can procure consumable materials directly from online catalogs. Procurement Process Overview Procurement in mySAP ERP covers not only traditional processes such as requisitioning, purchase order management, and invoice verification, but also catalog-based self-service requisitioning for maintenance, repair, and operations MRO materials and services.

This catalog integration is expanded to maintenance operations and project management. Procurement in mySAP ERP improves procurement processes by facilitating plan- driven and ad hoc purchasing, complete inventory management, and intelligent reporting on all procurement activities.

In addition to providing supplier relationship management tools, mySAP ERP enables supplier selection and qualification, contract negotiations, bid invitations, and vendor evaluation. Support for process variant optimization allows individual categories of material or services to be procured in the most appropriate way; for example, the subcontracting process supports the delivery of components required by outsourced manufacturing steps, and procurement through invoicing plans helps improve rental and leasing processes.

The basic Procurement or Purchase to Pay cycle for a service or material consists of the following phases: Determination of Requirements Material requirements are identified either in the user departments or via materials planning and control. You can enter purchase requisitions yourself or they can be generated automatically by the materials planning and control system. This can cover both MRP and the demand-based approach to inventory control. Logistics basis of past usage are important aspects of inventory control..

Source Determination mySAP ERP helps you identify potential sources of supply based on past orders and existing longer-term purchase agreements. This speeds the process of creating requests for quotation RFQs , which can be sent to vendors electronically via EDI, if desired.